Every Last Question You Need To Ask Before Hiring Your DJ or Entertainment
You’re REALLY busy planning this wedding…
The LAST thing that you need on your plate is the anxiety of thinking whether or not you’ll every question that you need to ask so that your big day goes off without a hitch, right?
There are numerous categories that one must study up on in order to be properly informed while making decisions and hires, however, we want to give you a BIG hand. Instead of you wondering what to ask of your DJ or Entertainment expert (all the while wondering if they are hearing a word you’re saying), we did the research for you!
No joke! Below, you’ll find 4 lists complete with ALL of the questions that you will need you DJ or entertainer to answer properly in order to pass your test!
Heck, you could give it to them like a quiz and have them submit it back to you. Best answers wins the job!
Your wedding music, whether you decide to book a DJ or band, will be a major component to your reception. Not only will the music set the right tone and create the atmosphere you’re going for, but the DJ or bandleader will also help to gracefully keep the evening’s events flowing smoothly from one moment to the next. The best DJs and bands are booked well in advance, so be sure to act quickly. (Also, note that in some cases, you may deal with an entertainment agency or representative working on behalf of the musician.) Tip: We recommend printing out this list of questions and bringing it with you to your meetings!
The Basics + Background Information: – Is my wedding date available? – How long have you been in business? – How long have you been performing together (if you’re interviewing a band)? – How many weddings have you done? How many weddings do you do in an average weekend? – Do you perform at more than one event in a day? – Will you be the DJ/bandleader at our wedding? – Have you done events at my wedding venue? – What sets you apart from your competition? – Are there any other services that you provide, such as lighting design or a photobooth? – Can you provide me with recent couples that I can contact for references?
– Do you have a CD of your music or a video from a prior wedding where you performed? – Can you assist me in choosing the music for my processional, recessional, father-daughter dance, etc.? – How extensive is your music library or song list? What genres can you cover? – How do you keep your music collection up-to-date? – Are we guaranteed to have the perfomer(s) of our choice at our event? – If the DJ or one of the band members scheduled for my event is unable to perform for some reason, do you have a backup replacement ready to go? – Do you take any breaks? What music will be provided during the breaks? – How many band members will perform that day? – Do you act as the “emcee” and make all of the announcements? – How would you define your “style” when making announcements? – What do you do to motivate the crowd if nobody is dancing? – Do you take requests from our guests? – Can we submit a “Do Not Play” list?
Pricing and Payment: – What is included in the cost of my event? – Does this include setup and breakdown between ceremony and reception locations? – How much would you charge for overtime? – Are there any additional fees that could accrue that I am not taking into account, like travel expenses or charges for special musical requests? – When will I receive a written contract? – How much of a deposit do you require and when is it due? Do you offer a payment plan? – What is your refund/cancellation policy? – How far in advance do I need to book you? – What information do you need from me before the wedding day? – Are you insured?
Logistics: – Can you provide wireless mics for the ceremony? – Does any of your equipment require special electrical outlets that I need to inform my wedding site about? – Do you bring backup equipment? – What kind of space or stage do you require for the DJ or band? If my site doesn’t provide what you need, will you make arrangements for the stage or am I responsible for renting it? – Do you set up a sign or banner with your equipment? – How much time will you need for setup, sound check and breakdown on the day of the event? – What time will you arrive at the site? – Will we meet again before the wedding? – When do we need to submit our music requests and event details? – What will you wear to our wedding? – Do you (and each band member, if you’re booking a band) require a meal? – What is your policy on alcohol or smoking during the wedding?
Again, there are a few ways of completing this process, however, in the interest of freeing up more of your time for many other planning endeavors, try giving it to them as if it were a quiz. Once all of your applicants have completed the test, read over the answers and the DJ or Entertainer whose answers strike you the best, hire them!
(In areas of gray where you like a certain DJ, however, you like someone else’s answer better on a particular question, try bargaining. You’d be surprised to know that most of the time, they’ll be happy to match that item to your needs.)
Frank, DJ Otto